Workrise Invoice Portal
Workrise is dedicated to improving transparency and getting you paid on time with the Vendor Invoicing Portal in Connect. With this portal, Workrise hopes to provide all service providers with the following benefits:
- Consolidate invoices in a single place for multiple clients
- Process invoices securely and efficiently
- Easily search and download invoices
- View all payments and statuses
All invoices must be submitted electronically through our in-house Connect Invoice Portal at www.workrise.com. We do not accept paper-based or emailed invoices.
Invoice Portal Access
Only those who have been granted invoice portal access may submit invoices. If additional users need access, please reach out to your Workrise Supply Chain contact or email firstname.lastname@example.org .
To ensure a seamless billing process and timely payment, ensure the below requirements are met. If the below requirements are not met, invoices will be rejected for correction and our system will generate a rejection notice email sent to the user who submitted the invoice.
1. Bill To Section of Vendor Invoice
All invoices must indicate RUSCO Operating as the “Bill To” entity. RUSCO Operating is a wholly owned subsidiary of Workrise and the entity with whom your company is contracted to.
RUSCO Operating, LLC
111 Congress Ave, Ste 900
Austin, Texas 78701
Please ensure the Operator’s name (or end client) is listed on the invoice as well under “Location”, “Ship To”, or another similar field.
2. Operator-specific Invoice Requirements
All invoices must include Operator-specific invoice requirements such as AFE, Cost Center, Approver Name, etc. This must be obtained directly by the Client Field Representative or Requestor. If the list of what’s required on an invoice is needed, please reach out to your Workrise Supply Chain contact or email email@example.com .
Examples of ready-to-submit invoices:
- Appendix A gives an example of an invoice with all the requirements from the operator’s field stamp.
- Appendix B gives an example of an invoice with all the requirements with an approved digital signature.
3. Price Verification
As part of the Price Verification Process, all invoices are cross checked against the Work Order Agreement (WOA) to ensure prices and rates agreed upon in the contract are reflected on invoices. All line items on each invoice must be broken down by items outlined in the Prices and Rates section of the WOA.
How to Submit an Invoice
To get started, sign in to www.workrise.com and hover over to the Connect tab. From there, you’ll select Invoices from the dropdown. Once you’re on this page, you’ll see that there is an option to Submit New Invoices.
After you click Submit New Invoices, it will take you to the portal where you can start submitting invoices. First, make sure to select a client name. Then you’ll be able to upload one or more invoices. Always make sure to have proof of work included. Click Continue once you’ve uploaded all documents.
Provide Invoice Details
After clicking continue, you’ll be on this page where you’ll need to provide all details regarding the invoice. Always make sure that the AFE/Cost Code numbers are listed on the invoice as well as the Well Name(s). Select Proof of Work Included if there are field tickets attached. Please note that you can still submit invoices without “Proof of Work” as long as they have proper approval. Click Continue to Next Invoice or Continue to Review and Submit if there’s only one invoice.
Review & Submit
On this page, you’ll be able to see and review all the details of the invoice(s). Click Confirm & Submit Invoice when you’re finished.
Once invoices have been processed and approved, payment will be made per the agreed upon payment schedule. If an ACH form was completed at the time of onboarding, an electronic payment will be sent. If not, the payment will be sent by check via mail.
For further questions regarding the invoice submission process, please reach out to your Workrise Supply Chain contact or email firstname.lastname@example.org .